Get your nights back from the paperwork.

Your fractional Head of AI. Quotes get done after dinner, finished jobs sit uninvoiced and voicemails go unheard. We find the manual work slowing your business down, build simple systems to fix it and help your team use them.

Most businesses start with one fixed-price job. We pick the workflow that hurts most, build it and get it live. After that, we can stay on as your fractional Head of AI and work out what to tackle next.

Where we could start. Site details never reach the office: we turn a quick crew update into a checked job entry with hours, materials and extras. I spend nights writing quotes: we turn dictated site notes into draft quotes using your approved pricing and terms. Finished jobs sit uninvoiced: we chase missing job details and prepare the invoice for approval once the paperwork is complete.

What one team told us: “The billing checks alone have covered the build.” Reported by a field-service business using a weekly planner we built from the team’s existing job information, with job notes and handovers for workers. The team has also been using it to double-check billing.

A missed voicemail. A crew already on the road. A customer had called to cancel a booked job, but the voicemail was missed. By then the crew had travelled and booked accommodation, a cost the business owner put at about $5,000. We were already building an inbox system with the team, so we added a way to read voicemails and flag cancellations and postponements of booked jobs for staff to review.

Meet Brendon. Before HavaChat, Brendon Welsh was General Manager at Lauxes Grates, leading the Australian business across sales, marketing and operations: about $16m in annual revenue, a national team of 30 and profit and loss responsibility across four departments. His background also includes factory work, estimating and scheduling at Neumann Steel.

HavaChat is based on the Gold Coast and works with businesses across South East Queensland and Australia-wide. You don’t need to know what to automate before we talk.